Black Gate

Last weekend I attended Can-Con as a Special Guest. The Guests of Honour were Eric Choi (Science), Tanya Huff (Author), Sam Morgan (Agent, JABberwocky Literary Agency), and Sheila Williams (Editor, Asimov’s Science Fiction Magazine).

It’s a small con, as these things go, and as the full name of it indicates, its mandate limits it to speculative arts and literature in Canada – though I don’t think the attendees felt much in the way of limitation. There were workshops, and panels, and publishers and parties. The workshops covered building (both worlds and plots), researching the science, and  using mythic worlds. The organizers cleverly scheduled the workshops outside of the regular programming, so attendees didn’t have to choose between workshopping or panelling.
They also did something I’ve never seen before, they turned the entire con into an adventure game, where attendees who wished to could create characters, gain points by attending panels, book launches, getting autographs, etc, and then, with sufficient points, challenge monsters.

There were four tracks of panels, plus two extra tracks that covered readings, interviews, agent pitches, etc. The panels themselves covered topics as diverse as building a reading list to cultural barriers to translation, to Earth as a terraforming project, to superhero TV, to Lovecraft and Race – you know what? Check the website and go over the schedule yourself. I defy you to find an hour where there wasn’t something you would have liked to attend.

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Earlier this year I was invited to join the programming team for Can*Con, the annual conference on speculative arts and literature held in Ottawa, Ontario. Since about January, I’ve been working with co-chair Derek Kunsken (who also blogs for Black Gate) and fellow author Evan May to develop the panels, presentations, workshops, etc, for this year’s conference, which will be held from September 9^th to 11^th at the Novotel Hotel. The next few paragraphs will be a glance behind the curtain at the work that goes into putting a con together.

I like to joke that behind that curtain are a few bedraggled wizards desperately seeking additional caffeine and occasionally pulling out the little hair left on their heads … but in all seriousness planning Can*Con has been a delight. My role really came into play after the Guests of Honor (GoHs) had already been confirmed by Derek. Those GoHs are critical because your programming tracks are based around them in many ways. For example, having Sheila Williams, editor of Asimov’s, attending this year allows us to create panels looking specifically at her magazine, analyzing what it means to be a woman in the publishing industry, and so on. If you want to have an entire track related to comics or costuming, you need a solid GoH to establish your framework. But that’s just a piece: the programming you can develop is also largely dependent on your Special Guests and panelists, and the sooner their attendance can be confirmed, the sooner you can start drafting ideas. That was pretty much where Evan and I came in earlier this year.

We started by asking potential panelists for panel ideas they would like to see or contribute to, as well as presentations, workshops, etc, they would be willing to offer. The more you can tap into people’s expertise and interest, the stronger your programming will be; you can’t have a really excellent panel focusing on queer narratives in science fiction, or the fundamentals of witchcraft, or whether The Exorcist still works in the 21^st century unless you have panelists with a deep understanding of those topics. A lot of the work at this stage is emailing back and forth with panelists, to both solicit ideas and then sometimes refine them, if the idea is too similar to something that ran the year before or something that we don’t think would quite appeal to our attendees. The little brainstorming sessions with panelists hopefully yield programming that is compelling and which everyone is happy with.

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